Artist Relations
Artist
Relations

Getting Ready
Dates, Deadlines & Required Materials
Film/Project Info
Press, Marketing & Industry
Artist
Relations
Dates, Deadlines & Required Materials
Film/Project Info
Press, Marketing & Industry
Terms & Conditions Privacy Policy
© 2022 Sundance.org
If anyone from your team is travelling internationally, they need to follow all CDC guidelines and U.S. travel restrictions and visa requirements.
Overview for applying for a U.S. visa may be found HERE
Artists coming from developing countries should be advised to prepare to explain verbally why their activities fall within the exception for attending conferences, should be able to verbally explain why they will likely return to their home country, and should consider bringing documentation to prove their ties to their home country.
If you have any questions, need additional assistance or a letter of acceptance, reach out to your Artist Relations Liaison directly.
In summer 2020, we expanded our Alumni Program to include artists, advisors, mentors, Festival jury members, and select industry professionals with ties to the Sundance Film Festival, Sundance Co//ab, and various Festival artist programs. Now known as Sundance Institute Collective, the group exists to offer increased networking opportunities, artist resources, and beyond.
Through the Collective, we offer a continuum of support to artists throughout all stages of their careers, providing comprehensive resources and experiences that range from applying for granting and industry access to professional development and peer-to-peer mentorship.
Post Acceptance Form Step 1 + director headshot & film stills | 24-48 hours |
Post Acceptance Form Steps 2 & 3 | Nov. 17 (Features + New Frontier) Nov. 22 (Shorts + Indie Episodic) |
Remaining Materials & Meet the Artist Video | Nov. 17 (Features + New Frontier) Nov. 22 (Shorts + Indie Episodic) |
Record digital intro and Q&A with Sundance team | Before December 20 |
Festival Program Announced & Festival Program Guide Live | Dec. 9 |
Stipend information + participation agreement | Dec. 20 |
Print/Digital delivery | Dec. 20 (Shorts) Jan. 7 (Features + Indie Episodic) |
FESTIVAL DATES | Jan. 20- Jan. 30 |
Our Post Acceptance Form will show you your project information from FilmFreeway that you may confirm or edit. It will also prompt you to provide new information. Please make sure that all the information is entered accurately.
Step 1- Program Announcement Information: |
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Step 2 – Film Information & Main Contacts: |
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Step 3 – Team Contacts & Additional Info : |
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Press Materials: |
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Meet the Artist Video: |
We ask that ALL filmmakers create their own Meet the Artist video to be featured on your film’s project page in our Festival Program Guide 30 seconds and 2 minutes max. It can be as simple as a voiceover that includes stills and clips from your film—or can be as adventurous as you see fit. Feel free to get creative! Export videos in H264 format. |
Congratulations, and welcome to the Sundance family! We’re thrilled to have the opportunity to share your work with our audiences, and we can’t wait to celebrate your original voice, unique story, and innovative storytelling.
One way you can ensure that the Sundance Film Festival remains a vital and exciting platform is to promote your connection to the Festival in your project’s press and marketing activities. Our official laurels are a simple way that you can do this, and we ask that you make every effort to use these laurels properly. Please share the following guidelines with your publicity and marketing teams, producers, distributors, etc. to help us ensure that the Festival is accurately represented.
We ask for your cooperation in keeping your acceptance confidential until our announcement. Please do not share your news (or this official selection laurel) verbally, in writing, or online (including Twitter, Facebook, Instagram, or any social media) until we notify you that our public announcement has been made.
Guidelines for Proper Use of Sundance Film Festival Laurels:
Contribute to the Festival zeitgeist and share your experience! As an official Festival artist, you have a unique perspective on the event, and our social channels have the most eyeballs on them during the Fest.
Ensuring that you are able to remain present and enjoy the Fest for yourself is our top priority, but when reasonable it would be great to have your voice added to the Festival story online by sharing your experience. If you do share Festival moments on social media, make sure to tag our accounts and use #Sundance for a possible share by us.
Official Hashtag: #Sundance
Capture a photo or short video that is particularly awesome or interesting? You can also email it to social@sundance.org for possible inclusion on our social channels. Make sure to provide:
Thank you, and congratulations on being a part of the 2022 Sundance Film Festival!
Sundance Film Festival is not responsible or liable for protecting the films/projects we screen from piracy. We make best efforts to educate our audiences of the ramifications of filming any content during the Festival screenings. Film/project teams who hire private security to use night vision equipment must contact their Artist Relations Liaison to connect them to our Security Team at least 2 weeks in advance so arrangements may be made to access the theaters during the requested screening times. Your liaison will put you in contact with a local provider for night vision services if needed. This expense would be the responsibility of the film/project team representative.
The use of cameras and other recording equipment is strictly prohibited during any screening. Cameras may be used during Introductions and Q&As only. If members of your team are recording your experience at the Festival with small personal cameras, or phones, we ask that you use discretion in public places and Festival venues. Theater and venue managers reserve the right to ask you to stop filming if they feel it is disruptive to their patrons or venue. The use of cameras and other recording equipment is strictly prohibited during any screening. Cameras may be used during Introductions and Q&As only.
A Digital Piracy vendor, WebSherrif, will monitor torrent sites for pirated copies of festival films. If a pirated copy of a festival film is found, the user whose forensic watermark appears within the copy will be determined and Sundance will disable the user’s account. Our vendor will take the appropriate actions and steps to advise removal of the pirated copy of the festival film, if a forensic watermark is not available because of in-theater filming.
All films will be protected by DRM (digital rights management), namely Microsoft Playready, Apple Fairplay and Google widevine, to ensure playback can only occur on an authenticated video player. This ensures users who should not have access to screen the film will be prevented from screening the film. The technical DRM workflow works as follows:
Films will be embedded with forensic watermarking, an imperceptible embedding of information directly within content that identifies the user accessing the content. Forensic watermarks make each genuine copy of the content unique and can be extracted from pirated content to trace leaks back to the source Sundance user email address and take anti-piracy action. The forensic watermarks are imperceptible to the consumer, causing no degradation of the viewing experience. We use NexGuardforensic video watermarking, provided by NAGRA, to implement this protocol.
Visible watermarking is the overlay of information directly within content that identifies the user accessing the content. Our standard visible watermarking will appear in a corner of the screen for 20 seconds every 15 minutes.
Our security protocols are best-in-class, shown through our successful screenings since March 2020. The details are as follows:
As a member of our Festival community, we expect you to help create an inclusive and respectful environment that is welcoming to all by committing to being:
For more information on our Community Agreement and how to report violations, visit us at sundance.org/community-agreement.
The best advice I ever got at Sundance: Try to have at least one meal a day with someone you like (regardless of what they can do for you and your movie)!
The biggest piece of advice I could give is probably the same every Sundance veteran would give to every Sundance virgin: relax, enjoy, it may be your first time, but hopefully, it won’t be the last!
The work you create is vital to both the history of independent storytelling and the heritage of Sundance Institute, and we strive to protect and preserve your stories. In addition to providing a safe and secure home for your film, we offer tips and guidelines to help ensure your work is not lost, no matter the medium or platform you use.
Please help us protect your stories by taking advantage of our services and contacting our knowledgeable staff. Digital preservation is ever-evolving, so always feel free to ask questions and share your findings with us at archives@sundance.org.
The SIO services members of the independent film industry and will be the main liaison for your Sales Agent to receive important Festival information (i.e. Sales Agent Pass registration and ticketing, Press & Industry screening schedule, etc.). During the Festival, they are located at Festival Headquarters in the Sheraton Park City in Ballroom 4, adjacent to Artist Relations.
Once you secure a Sales Agent, please email their contact information to Paul Giacomazzi, SIO Associate Manager, at paul_giacomazzi@sundance.org. The SIO will liaise directly with your sales company to distribute information such as Sales Agent pass registration, ticket purchasing, and Press and Industry (P&I) screening schedule.
If you don’t have a Sales Agent, the SIO has a Sales Agents Reference List of active sales agents (both domestic and international) that includes contact information and past credits in order to help you. This list is not intended to reflect a complete list of all sales companies. The Sundance Film Festival has no commitments to any of the listed individuals or companies and you are under no obligation to enter into a contract with any of them. You may also contact Rosie Wong (Director, Industry Relations) at rosie_wong@sundance.org if you’d like to talk to her about sales agents. She has headed the SIO for many years and is happy to offer any advice/guidance that she can.
If you are acting as your own Sales Agent, email Paul to ensure you receive all pertinent Festival information. If you have yet to hire a Sales Agent during the ticket sales period, we highly urge you to buy as many of the allotted Sales Agent tickets to your public screenings that you can. This ensures your Sales Agent will have tickets to service buyers when needed.
Starting in mid-December, refer to the SIO Attendee List, which lists all the registered SIO members attending the Festival. If you have a Sales Agent, they will receive a copy from the SIO.
If your film sells to a distributor BEFORE the Festival:
If your film is sold to a distributor prior to the Festival, they will most likely assign someone from their team to be the Main Film Contact (MFC), who receives all pertinent information regarding the film (ticketing benefits, credential benefits, screening times) from the assigned Artist Relations Liaison. It is up to the MFC to communicate all information to the rest of the team (including the director/ lead artist and other appropriate team members). Any ticket benefits provided by Artist Relations will be managed by the MFC, including director specific allocations for the premiere screening. Additionally, the SIO will reach out to the distributor to see if they would also like to access the ticket allotment the SIO usually provides for Sales Agents, since there would not be a Sales Agent on the film.
If you film sells to a distributor AT the Festival:
If a distributor buys your film at any point during the Festival, please share that information with your Artist Relations Liaison. Since your Festival ticketing benefits will already have been distributed to your MFC (and film team), it will be up to them to share these benefits with the distributor. Keep in mind that Sundance provides director specific screening tickets for the premiere screening; directors may choose to keep this allotment or share them with the distributor.
Sundance Circle is a vibrant community of supporters passionate about independent artists and new ideas whose support is essential to the vitality of the Sundance Institute’s programs. Consider joining Sundance Circle to become part of the community and help support artists like yourself on their own journey to the Sundance Film Festival.
Sundance Circle donors will have the exclusive opportunity to enjoy the 2021 Festival with our new All-Access Pass, which offers guaranteed access to the full program via live-online premieres, similar to a traditional Festival, and will also allow you the flexibility to watch all of the features on-demand after the premiere. Visit Sundance Circle to learn more.
The Sundance Film Festival Meet the Artist video is an opportunity for you to introduce yourself and your film to our audiences! We ask that ALL filmmakers create their own video in their own style and voice. Yours will be featured on your film’s project page in our Festival Program Guide, on our social channels, and on your film’s IMDb page.
Your Meet the Artist video should be between 30 seconds and 2 minutes max. It can be as simple as a voiceover that includes stills and clips from your film—or can be as adventurous as you see fit. Feel free to get creative! All filmmakers must include English subtitles.
Examples:
Ahmir Questlove Thompson – Summer of Soul
Meet the Artist: Carlson Young on THE BLAZING WORLD
Meet the Artist: Akinola Davies Jr. on LIZARD
Rodrigo Ruiz Patterson – Blanco de Verano
Carlos Lopez Estrada – Summertime
Shooting Requirements:
Deliverable Requirements
Script:
The health safety of our community is paramount. As we plan for the 2022 Sundance Film Festival, one of our most important considerations is how to safely bring together artists, audiences, volunteers, and employees from around the world.
We are actively in contact with the local health officials, working together utilizing recent information provided from top public health and safety organizations to create the safest possible experience for our attendees. We will review, expand, and adapt our health safety protocols as the Festival nears and as medical recommendations evolve to protect our audiences in accordance with government guidelines and legal allowances. As protocols shift we will update the information on this page, so please check back often as you prepare for attending in person in Utah.
Please follow this LINK to see the current measures and guidelines we have in place. These will be continually updated as more information becomes available.
Our Artist Relations Fleet (generously provided by Acura) will provide transportation for all directors and lead artists to attend their Intros and Q&As for their scheduled public screenings outside of Park City. These may take place in Salt Lake City or at the Sundance Mountain Resort (30-45 minutes away).
For the rest of your transportation aroudn Park City, the best way to get around is to ride the Festival shuttles. They’re free and hit every Festival theater and venue, in Park City. Keep in mind that parking does not exist at most of our theaters and venues.
Airport arrival / How to get to PC
Travel time from the Salt Lake City International Airport to Park City is approximately one hour. We do not have an official relationship with a shuttle company and do not have discounted rates to offer. There are a number of transit options between Salt Lake City Airport and Park City:
Shuttles
There is no public parking at the Festival’s Park City locations, but the shuttle is free and hits every Festival theater and venue in town—plus it’s a great way to meet fellow Festivalgoers.
Make sure to plan ahead—use the free shuttles and estimate your travel time using the Festival map. If you need assistance, volunteers are always ready to help at all main shuttle stops.
For shuttle directions in Google Maps, enter your destination, select Directions, and then choose the public transit option.
For information on shuttle accessibility, see Accessibility.
Parking
There is no public parking at Festival theaters or venues in Park City; parking at theaters or venues will result in immediate towing.
Free Parking
The Ecker Hill Park and Ride (2500 Kilby Rd., off of the Jeremy Ranch exit from I-80) offers free shuttles directly to Kimball Junction, and Main Street.
The Richardson Flat Park and Ride (off of the Kearns Blvd. exit from Hwy. 40) offers free shuttles directly to Eccles Theatre.
Paid Parking
The China Bridge parking structure (420 Swede Alley) offers parking for a $40 daily rate that does not include reentry. China Bridge is near Main Street and provides easy access to the Egyptian Theatre, the Festival stores on Main Street, and Filmmaker Lodge. Note that this facility is likely to reach capacity early in the day.
Map
The Festival map includes details on every theater, venue, and shuttle route you’ll need. Access it through the 2022 Sundance Film Festival mobile app (Apple Store, Google Play), or open the map in Google Maps via the link below.
To save the Festival map to your Google Maps app on your mobile device, open the link above and select the “View Larger Map” icon. You will then be able to access the map anytime in your Google Maps app by selecting Your places > Maps.
Private Transportation
If you want additional transportation service for you and your team, we offer significantly discounted transportation packages from our official transportation provider, Miderra. Miderra is the only fleet with all the parking passes needed for close access to the entrance of our theatres, the press line areas, as well as the ability to park and wait on-site at all the official non-theater Sundance venues and Main Street. Check out their website at Miderra.com.
The safety of our Festival community —artists, audiences, volunteers, press, industry, staff, and partners— is of paramount importance as we convene to celebrate independent storytelling. With that, the governance of our safety and security policies extend to all official theatres and venues. While we do not provide personal security for attending guests or invited artists, we have outlined protocols and additional resources should you require additional security measures.
Identifying Security Needs Ahead of the Festival
Your Artist Relations Liaison is available to discuss your Festival security needs related to the following:
Not sure of your Artist Relations point of contact? Reach out to (insert person) to get connected with the appropriate Festival staff and official providers.
Requesting Additional Security
In the event you need additional private security detail, a member of our Artist Relations team can connect you with a preferred local provider. Please note, this expense would be the responsibility of the film/project team representative.
Navigating the Festival as Private Security
During the Festival, security escorts must abide by our festival security protocols, including:
Additional Disclaimers and Advisories
While Sundance Institute is proud to curate bold and creative films that can be provocative, we recognize that some content may not be suitable for all audiences. In an effort to provide additional protection to vulnerable audience members, we reserve the right to create advisories and procedures, including but not limited to:
Point of Contact for Additional Questions and/or Concerns
For additional questions and/or concerns regarding Festival safety and security procedures, please connect with your Artist Relations Liaison directly.
CATERERS Cuisine Unlimited Contact: Abby Radtke Office: 801-268-2332 abby@cuisineunlimited.com Allora Catering Contact: Julie Paine Office: 801.558.9495 BAR SERVICE Top Shelf Contact: Casey Metzger Office: 435.714.1101 info@topshelfutah.com FOOD PURVEYOR Nicholas and Co. Contact: Bill Diamant Office: 801.530.5171 AUDIOVISUAL Bluewater Office: 248.356.4399 EQUIPMENT RENTALS In The Event Contact: Robert LaSpina Office: 801.441.1588 Diamond Event and Tent Contact: Duncan Brockbank Office: 801-262-2080 | FLORIST Premier Event & Wedding Design Contact: Janice Boes Phone: 801.598.4444 janice@pierpontplace.com STAFFING Manpower Office: 801.262.9466 ELECTRICITY Chesley Electric Office: 435.655.0382 SECURITY Centennial Management Group Contact: Randy Mayne office: 801.988.8828 JANITORIAL Park City Building Service Contact: Chris Young Office: 435.640.1675 DESIGN V.Project Contact: Gary Vlasic Eclectic Hive Contact: Jillian Burnham jburnham@eclectichive.com PHOTOGRAPHY Getty Images/WireImage Contact: Eric Fleming Office: 3232024117 |
RESTAURANTS AND EVENT VENUES
*Billy Blanco’s 8208 Gorgoza Pines Rd (Jeremy Ranch) Contact: Laura Caccia Phone: 435.647.2908 | *Grappa Restaurant 151 Main St. Contact: Laura Caccia Phone: 435.647-2908 | *Ghidottis 6030 Market St #100 (Kimball Junction) Contact: Laura Caccia Phone: 435.647.2908 |
*Chimayo 368 Main St. Contact: Laura Caccia Phone: 435.647.2908 | *Sushi Blue 1517 W. Redstone Ctr. Dr. #140 (Kimball Junction) Contact: Laura Caccia Phone: 435.647.2908 | *Windy Ridge Café 1250 Iron Horse Dr. Contact: Laura Caccia Phone: 435.647.2908 |
Foundry Grill @ Sundance Resort 8841 Alpine Loop Rd. (Sundance) Contact: Jonny Losee Phone: 801.223.4214 | Tree Room @ Sundance Resort 8841 Alpine Loop Rd. (Sundance) Contact: Jonny Losee Phone: 801.223.4214 |
*Part of Bill White Restaurant Group
House Rules for Theater Lounges
Rules for Distributing Materials or Special Film Activations at Theatres
EXAMPLES OF FILM MATERIALS AND ACTIVATIONS.
Miderra Transportation Management is the preferred choice of industry professionals for the Sundance Film Festival and has been an “Official Provider” since 2006. Miderra.com
If you are looking to secure transportation services for you and your team we offer significantly discounted packages from our official transportation provider: Miderra. Miderra is the ONLY fleet with all the parking passes needed for close access to the entrance of our theatres, the press line areas, as well as the ability to park and wait on-site at all the official non-theatre Sundance venues and Main Street.
Additionally, our Artist Relations Fleet (generously provided by Acura) will provide transportation for all directors to attend their Intros and Q&As for their scheduled screenings outside of Park City. These may take place in Salt Lake City or at the Sundance Mountain Resort, and includes public and any special screenings.
Travel time from the Salt Lake City International Airport to Park City is approximately one hour. We do not have an official relationship with a shuttle company and do not have discounted rates to offer. We suggest looking at the ground transportation options on the Salt Lake City International Airport official website, here.
Dwight Anderson
Ariel Investments, LLC
Lin Arison
Susan Cronyn
Doris Duke Charitable Foundation
Jake Eberts
The Charles Engelhard Foundation
Entertainment Industry Foundation
Jeanne Donovan Fisher
Ford Foundation
Mellody Hobson
Cindy and Alan Horn
Karen Lauder
LisaBeth Foundation
Occidental Petroleum Corporation
Geoffrey K. Sands
Target Corporation
Steve Tisch Foundation
Walter L. Weisman