Archives Terms of Access

Collection Rights and Reproductions
Reproduction Permissions and Policy for Archive Materials
Fees

Please complete a request form if you wish to access detailed information, photographs, video, audio, or printed materials from the archives.  All requests will be processed and forwarded to the appropriate department.  For general questions regarding requests and the Sundance Institute Archives, please see our FAQ section.

Collection Rights and Reproductions

The copyright law of the United States (17 United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.

Sundance Institute reserves the right to refuse a request for material if, in its judgment, fulfillment of the request would violate copyright law or any contractual restrictions governing the use of the material and/or damage the original.  Sundance Institute further reserves the right to refuse permission to individuals and organizations who have not complied with its policies.

Please note that in the absence of a fully-executed License Agreement between a user and Sundance Institute and/or the copyright owner, use of copyrighted materials obtained through the Archives or from Sundance Institute can only take place under the limited provisions of the fair-use doctrine or by obtaining permission of the copyright holder, which in some cases may be Sundance Institute.   In addition, it may be necessary for a user to obtain written permission from the individuals featured in the material due to third party contractual and other restrictions regarding privacy and publicity rights, licensing and/or trademark.  It is the user’s sole responsibility to obtain and pay for any and all rights, licenses, clearances, permissions, approvals, and the like that may be necessary or required with respect to his or her use of copyrighted material. Such obligation includes, without limitation, compliance with any and all applicable collective bargaining, guild, and/or performing rights society requirements and payment of any re-use and/or license fees to the appropriate person or entity and any and all obligations with respect to the use of such material required by applicable law.

In authorizing the reproduction or use of works in its collections, Sundance Institute in no way encumbers its right to use of this/these item(s) or the right to grant others permission to use it/them.

Reproduction Permissions and Policy for Archive Materials

FEES MUST BE PAID PRIOR TO DELIVERY OF MATERIALS

Copyright clearance is neither given nor implied by Sundance Institute in providing digital or analog images or video copied from its collections (“material”), unless explicitly stated in a fully-executed license agreement between you and the copyright owner, which in some cases may be Sundance Institute (in each case, a “License Agreement”).   Even if material has been provided to you by Sundance Institute, you may not use any such material unless and until you have entered into a License Agreement and obtained and paid for any and all third party rights, licenses, clearances, permission, and approvals required for such use. 

By using the Sundance Institute Online Archives (the “Archives”) or any material contained therein or provided by Sundance Institute, you acknowledge your consent to the Archives usage policies and the terms of use of this website, each of which may be revised from time to time.  In addition, you specifically agree that it is your responsibility and obligation to:

  • Understand your responsibilities and obligations under the US. Copyright Act to seek appropriate clearance to publish, broadcast, or otherwise publicly disseminate copyrighted material obtained from the Archives or provided by Sundance Institute, and obtain such clearance prior to use of any copyrighted materials.
  • Accept full responsibility for legal claims that may result from your misuse or alleged misuse of any material obtained through the Archives or provided by Sundance Institute and indemnify the Sundance Institute from all such claims;
  • Use material obtained from the Archives and/or provided by Sundance Institute only once and solely for the purpose listed in the fully-executed License Agreement between you and Sundance Institute.  Any such material may not be subsequently re-used, transferred or sold to another party and any use of such material in subsequent editions and/or publications and/or versions (including, without limitation, versions in different languages) constitutes re-use and is not permitted unless specifically authorized by the License Agreement.
  • Include the proper credit for the material as indicated in the License Agreement, which such credit must in any event meet the following guidelines:
    Published materials
    : the credit line should be easily accessible.
    Films, filmstrips and video presentations
    : include the credit within the “Sources for Illustrations” or “Credits” section of the production.
    Exhibitions
    : credit should appear in the exhibition area, preferably directly below or adjacent to the original copy.
  • Provide Sundance Institute with two complimentary copies of any published work, including CD/DVD products, in which the material appears.
  • Return all reproduction materials within thirty (30) days after use. Research copies and prints for personal use may not be subsequently re-used or sold to another party.

In addition, you understand and agree that you may not, under any circumstances:

  • Alter or change the original copy of any material obtained through the Archives in any way whatsoever without prior written approval from Sundance Institute;
  • Permit or authorize others to reproduce any material obtained through the Archives or provided to you by Sundance Institute in any manner whatsoever.
  • Digitally archive or store scans of material obtained through the Archives or provided to you by Sundance Institute.  All derivative digital copies of an image obtained through the Archives or provided by Sundance Institute (whether pursuant to a License Agreement or otherwise) must be deleted from your files once the licensed project has been designed and archived.

Fees

Photographs (Prints) Owned by Sundance Institute
Commercial Use License Fee: For one time use - Editorial/Web $150; Film or Video $200; Cover/Calendar/Postcard $500
Nonprofit Use License Fee:  For one time use - Editorial/Web $100; Film or Video $125; Cover/Calendar/Postcard $250 

Video Recordings Owned by Sundance Institute
Commercial Use License Fee:  For one time use - $300 up to the first 5 minutes; $30 per minute thereafter 
Nonprofit Use License Fee:  For one time use - $200 up to the first 5 minutes; $20 per minute thereafter

Research Fees: Hourly rate – 1 hour minimum, $50 per hour

Other Fees:  Postage $5 (U.S.), $10 (International); CD/Tape $5